Ways to Organize Files and Folders on Mac

Managing files on your Mac is an art and all of us need to be a little creative while dealing with the documents. There is a lot to do beyond copying, moving, and renaming files and folders on the desktop or anywhere on Mac.

When files are saved in a planned way, it is much easier to search for the right one and remain productive.

Arrange Files on Your Desktop

First things first! Your desktop reflects your personality so begin the task of managing the files so that it looks organized.

Keep your files sorted by name, size, date, tags, etc. Click the desktop, go to View, select Sort by and then pick an appropriate option. You can also align, resize, or label items stored on the desktop.

In addition, you can change the icons of the files or folders to custom pictures or the images that you have downloaded from the web. 

Organize Your Files in the Finder

When your Mac finishes starting up, the Finder is the first thing that you see and it is also considered the home base for your Mac. You can also open it by clicking its icon in the Dock.

Using the Finder window, you can select the way you want your files to be displayed by navigating to the View menu in the menu bar. 

While organizing files, if you feel that any of the documents get deleted, you can restore data from backup.

In case you face data loss, check out this link https://setapp.com/how-to/how-to-recover-data-from-failed-hard-drive for recovering data from a failed hard drive. 

Know Your Mac Shortcuts

Ways to Organize Files and Folders on Mac
Know Your Mac Shortcuts

Shortcuts will make you more productive as they will simplify your work to a great extent.

Use Cmd + D for duplicating a file, Shift + Command + N for creating a new folder in the Finder window, or Control + Command + Q to lock your screen immediately. 

A lot of Finder and system shortcuts are available that will make your work just simple. 

You can learn these shortcuts for skipping multiple steps and procedures to get the work done without spending much time.

Use Stacks for Organizing Files Automatically

Stacks enable the users to manage their files in groups for more organized storage. Mac desktop allows you to group stacks by date, kind, or tags.

When you group your files by kind, the images go into one stack, documents in another, and so forth. This way you get organized storage where you can pick your files easily when required. 

One significant advantage of Stacks is that you know the exact location of your files and can directly access them efficiently. 

Delete Unnecessary Files from Mac

You must be having redundant data on your Mac which needs to be removed regularly. Deleting these files will make more space for valuable data and your system will feel more relaxed.

It is always better to organize a few files and folders than to manage bulk documents so remove unnecessary files frequently to keep your system clean.

Move files to the Trash by dragging them to the Trash icon in the Dock or select a file and then click on File, click on Move to Trash. It will also improve your Mac performance significantly. 

Use Sidebar in Finder Windows

Ways to Organize Files and Folders on Mac
Use Sidebar in Finder Windows

The sidebar in Finder contains shortcuts to iCloud Drive, AirDrop, hard drives, commonly used folders, and more.

Items displayed in the sidebar are launched with one single click, similar to the icons in the Dock. You can select items that you want to display in the sidebar in Finder as per your preferences. 

To change items in the sidebar, launch the Finder window, go to Preferences, and select Sidebar from the top of the window. 

Show Hidden Files Via Finder

As mentioned above, Finder is your go-to window if you are searching for something, be it a file, an image, or multimedia content. Even if you want to see the hidden files on Mac, Finder is the right place to go.

Launch Finder, open your Macintosh folder and press the Command + Shift + . (dot) keys altogether. Now, you can access all the hidden files inside your Mac. 

If you want to hide the files again, go to the Macintosh HD folder and press the Command + Shift + . (dot) keys again. 

Group Files into Folders

How about having a single folder on your Mac desktop rather than having ten files spreading all around?

Click on the Finder icon available in the Dock to launch the Finder window. To put an item into the folder, pick it and drag it to the folder.

To put multiple items together into a single folder, select items, point to any one of them and drag it to the folder. 

All the selected items will be moved to the folder, all at once. It is easier to copy, move, or duplicate a folder than multiple files. 

Wrapping Up

Whether Mac or Windows, file management on your system has to be a routine job so that you don’t have to spend your entire weekend finding the right files out of the junk. 

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